Software for BRC Compliance & Food Safety Management
Food safety compliance software for BRCGS & IFS certification support. Digital specification management with supplier compliance tracking, allergen control, food threats & vulnerability, and full supply chain traceability. Built for UK and EU food manufacturers with comprehensive audit trail features.
Book Demo TodaySupported Food Safety Standards
SoftSpec provides food industry compliance automation tools to help you achieve and maintain compliance with global food safety standards
BRCGS Food Safety
British Retail Consortium Global Standard
The BRCGS Food Safety standard is one of the most widely recognised food safety certifications globally. SoftSpec helps you meet BRCGS requirements for specification management and supplier control.
How SoftSpec Supports BRCGS:
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Clause 3.5: Product specifications with complete ingredient and allergen information -
Clause 3.9: Supplier approval and performance monitoring -
Clause 5.2: Document control with version management and audit trails -
Clause 3.6: Traceability and product recall management
Food Threats & Vulnerability
TACCP / VACCP — BRCGS Clauses 5.4 & 5.5
SoftSpec includes a dedicated Threats & Vulnerability module covering food defence (TACCP) and food fraud (VACCP), as required under BRCGS Clauses 5.4 and 5.5. Maintain documented assessments, mitigation actions, and review records — all audit-ready.
Threats & Vulnerability Features:
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Threat assessment (TACCP) for intentional contamination and food defence -
Vulnerability assessment (VACCP) for food fraud and economically motivated adulteration -
Mitigation controls linked to ingredients, suppliers and specifications -
Full review history and audit trail to satisfy BRCGS inspector requirements
IFS Food
International Featured Standards — EU Retail Compliance
IFS Food is widely required by European retailers and food service buyers. SoftSpec's specification management, supplier approval, and document control features directly support IFS Food audit preparation.
IFS Food Support:
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Product specification management with version control -
Supplier approval, grading and performance monitoring -
Certificate and compliance document tracking with expiry alerts -
Full audit trail and document control for IFS inspections
GFSI Standards
Global Food Safety Initiative Benchmarked
GFSI recognizes multiple certification schemes. SoftSpec supports the core requirements common to all GFSI-benchmarked standards including IFS Food, SQF, and FSSC 22000.
GFSI-Recognised Standards:
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BRCGS Food Safety (v9) -
IFS Food (International Featured Standard) -
FSSC 22000 (Food Safety System Certification) -
SQF (Safe Quality Food)
Specification Compatibility
SoftSpec can export digital specifications in formats compatible with common portal systems and exchange formats. Use built-in validation and mapping to ensure submissions meet buyer requirements. Supply chain traceability throughout.
Export Formats & Validation
Export-ready formats
CSV, XML, JSON, API with fast data retrieval and optimised performance
Validation & Mapping
Map fields and validate data before export
How SoftSpec Helps with Specification Submissions
Maintain one master specification that can be exported to multiple target formats. No more duplicate data entry.
Automated checks ensure your specifications meet buyer and regulatory requirements before submission.
Export specification data in formats compatible with common portal uploads.
Reduce onboarding time by up to 50% with accurate, complete specifications.
Audit-Ready Documentation
SoftSpec maintains comprehensive audit trails and documentation to support certification audits
Complete Records
All specification changes, approvals, and supplier documents are stored with full audit trails. Export records for auditor review.
User Attribution
Every action is attributed to a specific user with timestamp. Role-based access controls ensure proper segregation of duties.
Audit Reports
Generate compliance reports for BRCGS, GFSI, IFS, and regulatory audits. Pre-formatted reports save preparation time.
Multi-Language Compliance Documentation
The only food specification software that lets your team complete compliance documents in 7 European languages — English, French, Dutch, Danish, German, Italian, and Spanish. Eliminate translation barriers across your EU supply chain.
Specification Forms
Complete product specs, allergen declarations, and nutritional data in your preferred language
Supplier Documents
EU suppliers complete questionnaires and upload certificates in their own language
Audit-Ready Reports
Generate compliance reports that meet BRCGS and IFS audit requirements across languages
The Compliance Workflows Auditors Check
Whether you are certified to BRCGS, IFS Food, FSSC 22000 or working towards ISO 22000, the same three workflows generate most audit findings. SoftSpec brings them into one system.
Supplier qualification & approval
Risk-assess every raw material, approve suppliers by certificate, audit or questionnaire, and track certificate expiry — the core of BRCGS clause 3.5.
Supplier approval guide →Non-conformance & CAPA
Log non-conformances from goods in, production, audits and complaints, run root cause analysis and close corrective actions with evidence.
Non-conformance & CAPA guide →Document & specification control
One current, approved version of every specification and procedure, with review reminders, change history and electronic sign-off.
Specification manual guide →FSSC 22000 and ISO 22000 sites need the same foundations — controlled specifications, approved suppliers, prerequisite programme records and corrective actions — so the records SoftSpec keeps for BRCGS also support those certification audits.
BRC & BRCGS Compliance Software FAQ
What food safety standards does SoftSpec support?
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SoftSpec supports BRCGS Food Safety, IFS Food, and other GFSI-recognised standards. Our specification management system — covering product specs, supplier approval, allergen management, and food threats and vulnerability — helps manufacturers meet compliance requirements for UK and EU food safety regulations.
How does SoftSpec help with BRCGS certification?
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SoftSpec addresses key BRCGS clauses including Clause 3.5 (product specifications), Clause 3.9 (supplier approval), Clause 5.2 (document control), and Clause 3.6 (traceability). Our system provides complete ingredient information, allergen declarations, version control, and audit trails required for BRCGS certification.
Does SoftSpec support IFS Food compliance requirements?
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Yes, SoftSpec supports IFS Food compliance requirements for EU retailers. The platform covers product specification management, supplier approval and monitoring, document control with version history, and traceability — all of which align with IFS Food requirements for food manufacturers supplying European retailers.
Can SoftSpec track allergen compliance for UK and EU regulations?
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Yes, SoftSpec automatically tracks all 14 EU allergens and provides cross-contamination risk analysis. The system generates compliant allergen declarations for UK, EU, and international markets, ensuring compliance with Natasha's Law and EU FIC regulations.
Does SoftSpec support food threats and vulnerability assessment (TACCP/VACCP)?
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Yes. SoftSpec includes a dedicated Threats & Vulnerability module covering food defence threat assessment (TACCP) and food fraud vulnerability assessment (VACCP), as required by BRCGS Clauses 5.4 and 5.5. The module stores documented assessments, mitigation actions, and full review history with an audit trail ready for BRCGS inspectors.
How does SoftSpec support BRCGS audits?
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SoftSpec directly addresses key BRCGS Food Safety clauses: Clause 3.5 (product specifications with complete ingredient and allergen data), Clause 3.9 (supplier approval and performance monitoring), Clause 5.2 (document control with version management and full audit trails), and Clause 3.6 (traceability and product recall management). Our customers use SoftSpec's pre-formatted compliance reports and complete audit trail to prepare for BRCGS audits efficiently.
What is the audit success rate with SoftSpec?
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SoftSpec provides comprehensive specification management, document control, and supplier verification features to help manufacturers have all required documentation and traceability records ready for BRCGS and IFS audits.
Achieve Compliance with Confidence
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