What food safety standards does SoftSpec support?

SoftSpec supports BRCGS Food Safety, IFS Food, and other GFSI-recognised standards. Our specification management system — covering product specs, supplier approval, allergen management, and food threats and vulnerability — helps manufacturers meet compliance requirements for UK and EU food safety regulations.

How does SoftSpec help with BRCGS certification?

SoftSpec addresses key BRCGS clauses including Clause 3.5 (product specifications), Clause 3.9 (supplier approval), Clause 5.2 (document control), and Clause 3.6 (traceability). Our system provides complete ingredient information, allergen declarations, version control, and audit trails required for BRCGS certification.

Does SoftSpec support IFS Food compliance requirements?

Yes, SoftSpec supports IFS Food compliance requirements for EU retailers. The platform covers product specification management, supplier approval and monitoring, document control with version history, and traceability — all of which align with IFS Food requirements for food manufacturers supplying European retailers.

Can SoftSpec track allergen compliance for UK and EU regulations?

Yes, SoftSpec automatically tracks all 14 EU allergens and provides cross-contamination risk analysis. The system generates compliant allergen declarations for UK, EU, and international markets, ensuring compliance with Natasha's Law and EU FIC regulations.

Does SoftSpec support food threats and vulnerability assessment (TACCP/VACCP)?

Yes. SoftSpec includes a dedicated Threats & Vulnerability module covering food defence threat assessment (TACCP) and food fraud vulnerability assessment (VACCP), as required by BRCGS Clauses 5.4 and 5.5. The module stores documented assessments, mitigation actions, and full review history with an audit trail ready for BRCGS inspectors.

How does SoftSpec support BRCGS audits?

SoftSpec directly addresses key BRCGS Food Safety clauses: Clause 3.5 (product specifications with complete ingredient and allergen data), Clause 3.9 (supplier approval and performance monitoring), Clause 5.2 (document control with version management and full audit trails), and Clause 3.6 (traceability and product recall management). Our customers use SoftSpec's pre-formatted compliance reports and complete audit trail to prepare for BRCGS audits efficiently.

What is the audit success rate with SoftSpec?

SoftSpec provides comprehensive specification management, document control, and supplier verification features to help manufacturers have all required documentation and traceability records ready for BRCGS and IFS audits.

BRCGS & Food Safety Compliance Support for UK & EU Manufacturers

Software for BRC Compliance & Food Safety Management

Food safety compliance software for BRCGS & IFS certification support. Digital specification management with supplier compliance tracking, allergen control, food threats & vulnerability, and full supply chain traceability. Built for UK and EU food manufacturers with comprehensive audit trail features.

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Supported Food Safety Standards

SoftSpec provides food industry compliance automation tools to help you achieve and maintain compliance with global food safety standards

BRCGS Food Safety

British Retail Consortium Global Standard

The BRCGS Food Safety standard is one of the most widely recognised food safety certifications globally. SoftSpec helps you meet BRCGS requirements for specification management and supplier control.

How SoftSpec Supports BRCGS:

Clause 3.5: Product specifications with complete ingredient and allergen information
Clause 3.9: Supplier approval and performance monitoring
Clause 5.2: Document control with version management and audit trails
Clause 3.6: Traceability and product recall management

Food Threats & Vulnerability

TACCP / VACCP — BRCGS Clauses 5.4 & 5.5

SoftSpec includes a dedicated Threats & Vulnerability module covering food defence (TACCP) and food fraud (VACCP), as required under BRCGS Clauses 5.4 and 5.5. Maintain documented assessments, mitigation actions, and review records — all audit-ready.

Threats & Vulnerability Features:

Threat assessment (TACCP) for intentional contamination and food defence
Vulnerability assessment (VACCP) for food fraud and economically motivated adulteration
Mitigation controls linked to ingredients, suppliers and specifications
Full review history and audit trail to satisfy BRCGS inspector requirements

IFS Food

International Featured Standards — EU Retail Compliance

IFS Food is widely required by European retailers and food service buyers. SoftSpec's specification management, supplier approval, and document control features directly support IFS Food audit preparation.

IFS Food Support:

Product specification management with version control
Supplier approval, grading and performance monitoring
Certificate and compliance document tracking with expiry alerts
Full audit trail and document control for IFS inspections

GFSI Standards

Global Food Safety Initiative Benchmarked

GFSI recognizes multiple certification schemes. SoftSpec supports the core requirements common to all GFSI-benchmarked standards including IFS Food, SQF, and FSSC 22000.

GFSI-Recognised Standards:

BRCGS Food Safety (v9)
IFS Food (International Featured Standard)
FSSC 22000 (Food Safety System Certification)
SQF (Safe Quality Food)

Specification Compatibility

SoftSpec can export digital specifications in formats compatible with common portal systems and exchange formats. Use built-in validation and mapping to ensure submissions meet buyer requirements. Supply chain traceability throughout.

Export Formats & Validation

Export-ready formats

CSV, XML, JSON, API with fast data retrieval and optimised performance

Validation & Mapping

Map fields and validate data before export

How SoftSpec Helps with Specification Submissions

Centralised Data Management

Maintain one master specification that can be exported to multiple target formats. No more duplicate data entry.

Compliance Validation

Automated checks ensure your specifications meet buyer and regulatory requirements before submission.

Export Capabilities

Export specification data in formats compatible with common portal uploads.

Faster Approval

Reduce onboarding time by up to 50% with accurate, complete specifications.

Audit-Ready Documentation

SoftSpec maintains comprehensive audit trails and documentation to support certification audits

Complete Records

All specification changes, approvals, and supplier documents are stored with full audit trails. Export records for auditor review.

User Attribution

Every action is attributed to a specific user with timestamp. Role-based access controls ensure proper segregation of duties.

Audit Reports

Generate compliance reports for BRCGS, GFSI, IFS, and regulatory audits. Pre-formatted reports save preparation time.

Industry First

Multi-Language Compliance Documentation

The only food specification software that lets your team complete compliance documents in 7 European languages — English, French, Dutch, Danish, German, Italian, and Spanish. Eliminate translation barriers across your EU supply chain.

Specification Forms

Complete product specs, allergen declarations, and nutritional data in your preferred language

Supplier Documents

EU suppliers complete questionnaires and upload certificates in their own language

Audit-Ready Reports

Generate compliance reports that meet BRCGS and IFS audit requirements across languages

Achieve Compliance with Confidence

Get started with our 3-month money-back guarantee and see how SoftSpec simplifies food safety compliance

Limited time offer • Most efficient software, guaranteed to save significant time • Free training available

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