Complete Food Specification Management Features

Everything you need to manage product specifications, supplier compliance, and food safety in one powerful platform

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Product Specification Database

Create, manage, and approve comprehensive product specifications for raw materials, ingredients, packaging, and finished products. Digital specification sheets replace manual spreadsheets.

  • Physical, Chemical & Microbiological Parameters

    Define tolerance ranges, test methods, and acceptance criteria for all product attributes

  • Recipe & Formulation Management

    Manage ingredient lists, Bill of Materials (BOM), and complex multi-level recipes

  • Allergen Risk Assessment

    Automatic allergen declarations with cross-contamination risk analysis

  • Nutritional Information

    Automated nutritional calculations and label generation for UK and EU requirements

  • Pack Copy & Labeling

    Generate accurate pack copy text and ingredient declarations automatically

Specification Types Supported:

Raw Materials
Ingredients
Packaging
Finished Products
Complex Ingredients
Semi-finished

Key Capabilities:

  • • Custom specification templates
  • • Multi-language support
  • • Advanced search & filtering
  • • Bulk import/export
  • • Specification cloning
  • • Conditional field logic

Supplier Approval Workflow

1

Supplier Questionnaire

Custom questionnaires for supplier qualification

2

Document Collection

Certificates, audits, specifications, test reports

3

Risk Assessment

Automated risk scoring based on criteria

4

Approval & Monitoring

Multi-level approvals with ongoing performance tracking

Supplier Management & Compliance

Streamline supplier approval, track certifications, and maintain compliance documentation. Automated workflows reduce approval time by 60%.

  • Certificate Tracking

    Track HACCP, organic, halal, kosher, BRC, IFS certificates with expiry alerts

  • Audit Management

    Schedule audits, store reports, track corrective actions (CAPA)

  • Supplier Portal

    Suppliers can update their information and upload documents directly

  • Performance Monitoring

    Track KPIs, non-conformances, and delivery performance

Version Control & Change Management

Complete specification history with automatic version control and comprehensive audit trails for compliance

Automatic Versioning

Every specification change creates a new version automatically. Never lose history.

  • • Version stamping with date/time
  • • User attribution for all changes
  • • Reason for change capture
  • • Rollback to previous versions

Side-by-Side Comparison

Compare any two specification versions to see exactly what changed.

  • • Visual diff highlighting
  • • Field-by-field comparison
  • • Export comparison reports
  • • Track ingredient changes

Complete Audit Trail

Comprehensive logs of all system activity for compliance and traceability.

  • • Who changed what and when
  • • Login and access logs
  • • Export audit reports
  • • BRCGS/GFSI compliant

Built for Food Safety Compliance

SoftSpec supports all major food safety and quality standards

BRCGS

British Retail Consortium Global Standards for Food Safety

GFSI

Global Food Safety Initiative recognized schemes

HACCP

Hazard Analysis and Critical Control Points integration

FSMA

FDA Food Safety Modernization Act requirements

UK Retailer Specification Systems

Tesco Technical Library

Sainsbury's Inspire

Morrisons MCreate

Waitrose WRSpec

ASDA Hive

M&S Find

Erudus Platform

Co-op Specs

Ready to Transform Your Specification Management?

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Limited time offer • Intuitive and easy to use • Free training available • 4-hour query response time

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